Earlier in our ERP for Project Management blog series we learned about the five project management process groups. Now we will begin our review of the nine knowledge areas:
ERP for Project Management Knowledge Area #1: Project Integration Management
As the first knowledge area in ERP for project management, we will first discuss Project Integration Management – a combination of activities that identifies, coordinates, combines and unifies the processes and activities within the project management process group. The project integration management process group consists of six processes which are listed below:
- Develop project charter
- Develop project management plan
- Direct and manage project execution
- Monitor and control project work
- Perform integrated change control
- Close project or phase
Developing the Project Charter
The very first thing to do when working on ERP for project management is develop the project charter. The project charter officially sanctions the project. Without a charter, the project cannot begin. This document authorizes project manager to do the necessary work.
The charter formally authorizes a project or a project phase, and provides the project manager with the authority to apply organizational resources to the project. The charter also documents the business needs, project justification, current customer requirements, and the new product or service.
Other items addressed in the project charter include:
- Requirements, needs, wants and expectations of the customer, sponsor and stakeholders
- Business needs
- Project purpose
- Milestone schedule
- Stakeholder influences
- Functional organizations and their participation
- Organization, environmental and external assumptions and constraints
- Business case (including ROI)
Developing the Project Management Plan
Developing the project management plan means defining, coordinating and integrating all subsidiary plans into one comprehensive plan. This plan is essential because it defines how the project is executed and documents the outputs of the planning process.
Direct and Manage Project Execution
The direct and manage project work process belongs to the executing process group. This process includes leading and performing work defined in the project management plan, and involves the overall management of the project. Project managers are the key personnel in charge of this work process, as they direct the performance of planned project, manage the technical interface within the project, manage unplanned activities and project changes, and implement approved changes within a project.
Monitor and Control Project Work
Monitor and Control Project Work is the process of tracking, reviewing and regulating the progress to meet the performance objectives defined in the project management plan. A good project manager will constantly monitor the project during execution. The earlier project management issues are identified, the easier and less expensive to fix them.
Perform Integrated Change Control
Once problems are found on the project, the project manager will work with the team to resolve them. If it is necessary to involve stakeholders and sponsors, they will also be included to figure out how to deal with the problems. If the plan needs to be updated to complete the project then it is taken care of by project manager. All the members need to be informed about the change in project plan so that all stay on the same page.
Close Project or Phase
The last thing the project manager must do is close the project. The project manager must make sure that all documentation, including lessons learned, is complete.
The next blog on ERP for project management will discuss the Scope Management knowledge area.
To learn more about how Ultra can guide your ERP for project management, Contact Ultra today.