Project Coordinator

Ultra Consultants seeks experienced Project Coordinator with deep understanding of ERP concepts. The Project Coordinator will assist in the direction, execution, and completion of client implementation engagements, and will lead the way towards the completion of all project deliverables.

We are seeking professionals who have progressive experience in the manufacturing or distribution sectors with a solid background working with ERP software. The successful candidate will be very structured and detailed oriented; a take charge individual who is not afraid to deliver “bad news” when required. They must be able to think about the project plan from the bottom up and communicate it from the top down.

Ultra Consultants is a vendor independent company. We do not maintain vendor-specific implementation practices, but rather complement the vendor implementation methodology with an emphasis on value realization and accountability with both the client and vendor.

Primary Responsibilities

  • Participate in project design meetings and propose improvements if necessary
  • Evaluate potential problems and technical hitches and develop solutions
  • Plan and manage team goals, project schedules and new information
  • Supervise current projects and coordinate all team members to keep workflow on track
  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
  • Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails
  • Communicate with clients to identify and define project requirements, scope, and objectives
  • Adhere to budget by monitoring expenses and implementing cost-saving measures
  • Collaborate with the project manager for the planning and implementation of client projects
  • Collaborate with the project team representatives on the client side to effectively plan and schedule project timeline, deadlines, and budget
  • Effectively communicate the value and methodology of Ultra to the client and project team

Authority and Decision Making

The Project Coordinator has the authority to manage within the scope of their assigned responsibilities and the practices of the firm. The Project Coordinator is responsible for directing projects within the framework of the Ultra Methodology to deliver expected Client success and make decisions in the best interest of the Client and Ultra Consultants. The Project Coordinator provides leadership and constructive coaching to assigned Ultra resources to ensure continuous improvement and quality of deliverables.

Expected Outcomes

Ultra Consultants expects all our clients to be 100% satisfied with our work. Through the work efforts of the Partners, Managers, and Consultants, the expected outcomes of every engagement are focused on providing the highest possible value as defined in the Engagement Letter and Statement of Work. The Project Coordinator is expected to assist and lead the project and resources to deliver according to plan and expectation and to deliver value as a trusted advisor and perform to the highest levels of professionalism, integrity, and trustworthiness.

Required Knowledge, Skills, and Abilities

In addition to the following skills, the Project Coordinator is expected to become fluent in the Ultra Methodology and be able to interpret and incorporate the ERP vendor methodology accordingly. The successful candidate is expected to have the following knowledge, skills, and abilities:

  • Bachelor’s degree in a relevant business, industrial, and/or computing technology related discipline (MBA and/or other relevant advanced degree is preferred)
  • 3-5 years of experience supporting implementation and operation of complex business and technology projects/activities. We are looking for individuals whose experience covers software/ project implementation from inception to completion or has integrated several modules and lead a small team
  • PMP Certification, highly desired
  • 3-5 years of experience in ERP and related manufacturing and/or distribution industries
  • 5 years of consulting and project coordination experience including budget and resource responsibilities
  • Proficient in MS Office (Word, Excel, PowerPoint) plus Microsoft Visio, Project, and SharePoint
  • Professional experience in implementing and managing ERP, CRM, MRP, SCM, HRIS, Web Portal, and other business productivity technologies/tools
  • Experience with status reports, risk matrix, project planning, budgeting, forecasting, scheduling, and facilitation
  • An integral team member with leadership abilities
  • Demonstration of effective and confident communications that are well-organized, appropriately concise, informative, and tailored to engage the audience
  • Ability to communicate and work as a team player
  • Ability to adapt to updated priorities

Physical Demands

  • Frequent travel (up to 50%) to domestic locations with potential for international, as necessary.
  • Commitment to work within and outside normal working hours to meet or exceed expectations.

Work Environment

  • Adapt to our client’s work environment
  • Must be comfortable working in a variety of environments from the Board Room to the Shop Floor
  • Frequent site visits to industrial sites that may involve exposure to heat, noise, large industrial equipment, moving assembly lines, chemicals, and other environmental factors
  • Home Office environment is the responsibility of the individual
  • Use of telephone and multi-media conferencing will be a standard practice

To the Project Coordinator, we offer:

  • Excellent annual salary commensurate with experience and past performance
  • Incentive and bonus structure
  • Health, life, and disability insurance
  • Generous and flexible vacation policy
  • 401K Retirement Plan

Company Overview

Ultra is a leading independent technology-driven transformation firm located in North America. Founded in 1994, Ultra Consultants has been providing high value services to our clients in the mid-market manufacturing, and distribution industries: Business Performance Improvement (BPI), ERP/Technology Selection, Implementation Management, Project Management, and Organizational Change Management. Ultra Consultants is an independent vendor agnostic company.

With several hundred successful client engagements, Ultra serves as a “trusted advisor” to our clients, guiding them through a transformation of legacy information systems and processes to modern enterprise information systems and best practice business processes with the goal to improve our client’s business performance and success. We provide our clients:

  • Highest quality service
  • Expertise in ERP and industry best practices
  • A proven project methodology with a focus on time to benefit
  • A culture of 100% customer satisfaction

Since 2016 Ultra Consultants has been recognized and certified each year for its top workplace performance and environment by Great Place to Work®, a global authority on high-trust, high-performance workplace cultures. Our people provided their response to questions about Ultra’s credibility, respect, fairness, pride, and camaraderie. The results speak for themselves – Ultra is a great place to work!

All job candidates must be eligible to work in the United States. Ultra Consultants does not sponsor individual Work Visas.

Company: Ultra Consultants
Address: Illinois, United States 61709, US
Email:
Job Type: FULL_TIME
Experience: 3 Year

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