For years, companies have been issuing ERP RFP documents, also called Request for Proposals, to ERP vendors.
Ultra has modified this activity to be called a “Request for Presentation.” A presentation is far more revealing than a written response. Also, presentations give you the chance to meet the ERP software vendor face-to-face to test the relationship between your team and their team.
ERP RFP Preparation Requirements
Every ERP RFP (request for proposal) should include the following requirements:
When preparing your ERP RFP, it is important to gather certain critical points of information typically included in a company overview, including:
- Scope of a new system: business process applications, users, and locations
- Reason for change
- Description of current system
- Enterprise software implementation plan
Request for Presentation
Every ERP RFP request should be comprised of the following components:
- Vendor overview
- Technology presentation
- Support presentation
- Price proposal
- Business process improvement presentation
Prior to the presentation, take the time to educate the ERP software vendors on your business.
Give your vendor and your team enough time to properly evaluate the ERP system.
ERP RFP Preparation for Better Business Outcomes
When executed well, ERP RFP preparation sets the foundation for an effective enterprise software selection project.
This process should provide enough data and shared understanding for both the manufacturer and the vendor to create a relevant and effective presentation that focuses on what the manufacturer is searching for in a new ERP system.
An effective ERP RFP preparation yields a dramatic payback for the manufacturing company. Our team members have extensive experience guiding this process in many ways.
Our efforts help the vendor team tightly focus on the manufacturer’s needs and desires from a new ERP system.
With this focus and dedication from the Ultra consultant, the vendor has the needed insight to showcase the strength of their solutions as best serves the ERP project team. And, most importantly, the manufacturer has the required detail to understand which systems deserve review, and to clearly see how each solution will address their needs.